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Pursuant to Decision No. 15/2006/QD-BKHCN dated 23/8/2006 of the Minister of Science and Technology, promulgating the “Regulation on allocation, use and management of article numbers and bar codes", Circular No. 88/2002/TT-BTC dated 10/02/2002 of the Ministry of Finance on the "Regulation for the collection, remittance and use management the charges of article numbers and bar codes" and Circular No. 36/2007/TT-BTC dated 11/04/2007 amending and supplementing Circular 88/2002/TT-BTC dated 02/10/2002 of the Ministry of Finance.

Hoi Tu Corporation would like to guide businesses wishing to use article numbers and bar codes as follows:

  1. Registration procedures:
    • Paperworks:
      • Application form with completed information, leader’s signature and stamp (02 copies);
      • Copies of "business license" or "certificate of establishment " (01 copies);
        • Note – notaried documents are required if the company does not have its legal seal.
      • Registration form for products using GTINs (02 copies);
      • Information registration form for database of Hoi Tu Corporation Viet Nam (02 copies).
    • Fees:
      • Type of company prefix: 8-digit company prefix (over 1000 and less than 10,000 types of products).
        • Registration and guiding fees: 1.000.000.
        • Maintenance Fee: 1.000.000
      • Type of company prefix: 9-digit company prefix (over 100 and less than 1000 types of products).
        • Registration and guiding fees: 1.000.000.
        • Maintenance Fee: 500.000.
      • Type of company prefix: 10-digit company prefix (under 100 products)
        • Registration and guiding fees: 1.000.000.
        • Maintenance Fee: 500.000.
  2. Guiding on forms completion:
    • Registration form for using article numbers and bar codes:
      • At Organization’s Name : copy exactly from the business registration certificate (business registration). If the company does not have the title, please write "individual business households ....."
      • At Address: copy exactly from the business registration certificate (business registration).
      • At Branch classification: refer to the sector code of Hoi Tu CorporationAt Total number of registered products/sevices:
        • Businesses estimates the total number of registered products now and in future which could be reached (registered products mean: the products with different weight, capacity and packaging - for example: drinking water with volume of 500 ml, 1 litre, 19 litre ... are considered different types of products). Businesses can choose from three levels: less than 100 types of products; less than 1000 types of products or  less than 10,000 types of products.
      • Note: When register for company prefix with the types of products are 10,000, the businesses are required to add a letter to apply for the company prefix for 10,000 types of products (reasoning the to use of this code) The letter is submitted to the Directorate for Standards and Quality (STAMEQ).
      • At Type of code:
        • Company prefix: the code is granted by STAMEQ for the company to allocate for its products
          • 8-digit company prefix: with types products are more than 100 and less than 1,000;
          • 9-digit company prefix: with types products are more than 1,000 and less than 10,000;
          • 10-digit company prefix: with types products are less than 100;
        • Global location number: to indentify the location of the company, branches, warehouses ... (GLN is not used to identify the product).
        • Short number GTIN-8: is used on products with very small size. This code is allocated separately for each product.
      • At Representative:
        • Authorized representative: director, owner.
        • Contact person: the officer in charge of managing the company prefix.
    • At Information registration form for database of Hoi Tu Corporation
      • Section 1:
        • At Organization’s Name : copy exactly from the business registration certificate (business registration).
        • 2 lines: Company prefix and Global location number are skipped over to be completed by Hoi Tu Corporation.
      • Section 2: Do you agree to let STAMEQ include the information on the GEPIR Vietnam? GEPIR is a network providing information about the user company of article numbers and bar codes, the information can be found by the allocated company. Businesses can choose Yes or No. Currently this service is free of charge.
      • Section 3: Do you need us to translate or edit the information into English? This is information in English about the company name, company address to upload to the database of Hoi Tu Corporation. Businesses can choose Yes or No. Currently this service is free of charge.
    • At Registration form for products using GTINs:
      • At Organization’s Name: copy exactly from the business registration certificate (business registration).
      • 2 lines: Company prefix and GCN are skipped over to be completed by Hoi Tu Corporation.
      • List of products: a list of current products and upcoming products. Product Name column: the name and brand of product. Product Description column: product characteristics such as color, taste, types of packaging (plastic bags, plastic bottles, iron box, paper box), measurement (weight, capacity). Note: Each product has different characteristics such as volume, packaging, weighing or product types ... is listed in separate lines. Two columns of codes (item number/parcel and GTIN code) are skipped over to be completed by Hoi Tu Corporation.
 

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Telephone number of Hoi Tu Corporation +84.8.39016814
Logo and Slogan had registration on 2008 in The Department of Intellectual Property
Copyright 2007. All rights reserved. Powered and Designed by Hoi Tu Corporation
Office: 184/53B Au Duong Lan Street - Ward 3 - District 8 - Ho Chi Minh City - Vietnam. Office Map
Headquarter: 451/35A Pham The Hien Street - Ward 3 - District 8 - Ho Chi Minh City - Vietnam. Headquarter Map
[t]: (+84.8) 39016814 - (+84.8) 35008119     [f]: (+84.8) 62607550 - (+84.90) 9036832
[@]: info@hoitu.com.vn - [w]: www.hoitu.com.vn     [v]: 0304943743 - [Account No.]: 45530689 at Asia Commercial Bank in Ho Chi Minh, Vietnam